New hires get a laptop, a badge, and a welcome email on day one. What they usually do not get is a professional photo, so their first appearance on the team page, in Slack, or on LinkedIn is a phone selfie in bad office light, months after everyone else's matching set.
The Awkward Gap Every Company Has
Between "just started" and "finally got photographed" is a stretch where new employees either go without a photo or use whatever they have, which is exactly the mismatch that makes a team page look patched together.
Make It Part of Onboarding, Not an Afterthought
The fix is scheduling, not more effort. Treat the headshot the same way you treat the badge photo or the IT setup: a fixed step in the first week, booked before the person even walks in, so it never depends on someone remembering to follow up later.
What an On-Site New Hire Session Looks Like
A recurring monthly or quarterly visit, matched to the exact lighting and backdrop from the original company session, lets new hires slot into the existing roster instead of standing out as the one mismatched face in the directory.
The Payoff for HR and Marketing
HR gets a directory that is always current. Marketing gets a team page that never has a placeholder or an outdated photo. New hires get a professional first impression on their own profile from week one instead of month six.
Build It Into the Calendar
Pair a recurring new hire session with the occasional full office refresh and the whole roster stays current without ever needing a big, disruptive reshoot.